SAP Policy

Satisfactory Academic Progress (SAP) Policy for Title IV

AC’s Financial Aid Satisfactory Academic Progress Policy has been designed to strengthen and reinforce the relationship that should exist between financial aid and successful academic participation. Federal and California state regulations require that schools establish SAP standards for students applying for and receiving federal aid.

A student’s progress will be evaluated at the end of the each payment period by the standards outlined below. Any academic transcripts for transfer students which are received by the Financial Aidfrom other colleges will be evaluated using the same SAP Policy (see chart below).

In order to receive Title IV financial aid, students must maintain SAP. AC has adopted the following standards of SAP in order to comply with requirements of the U.S. Department of Education. These standards are for financial aid purposes only and do not replace nor override the academic policies of AC.

It is the students’ responsibility to be aware of AC’s SAP standards and policy.

SAP Requirements

Academic progress for federal financial aid programs is based on three measures: cumulative grade-point average or percentage (Qualitative standard), completion rate based on hours/units earned compared to hours/units attempted (Quantitative standard), and a maximum timeframe for program completion. The following describes AC’s standards for each of these measures.

For Students in a Credit Hour Program

Minimum GPA (Qualitative)Per Term Completion Rate(Quantitative)Overall Maximum Time Frame
2.067% of Scheduled Credit Hours150% of Scheduled Program Length

For Students in a Clock Hour (Certificate) Program

Minimum GPA (Qualitative)Per Term Completion Rate(Quantitative)Overall Maximum Time Frame
2.067% of Scheduled Credit Hours150% of Scheduled Program Length

Grades of Withdrawal (W), Incomplete (I), and Failing (F) are counted as attempted hours, yet will NOT count as earned hours.

Minimum Cumulative Grade Point Average/Percentage (Qualitative)

The minimum cumulative grade point average for a student in a credit hour program at the end of each term to maintain eligibility for financial aid is 2.0. The minimum cumulative grade point average for a student in a clock hour program at the end of each payment period to maintain eligibility for financial aid is 2.0.

Per Term Completion Rate (Quantitative)

A student in a credit hour program must complete at least 67% of the term’s scheduled credit hours to maintain eligibility for financial aid. Credit hour progression will be based on a cumulative total of attempted hours to earned hours. For example, a full-time undergraduate student who attempts 16 credits in a term must complete at least 12 credits to meet the 67% requirement. However, units that are not completed will count towards maximum units attempted towards degree objective. A student in a clock hour program must complete all scheduled clock hours in the payment period to maintain eligibility for financial aid.

Maximum Time Frame

The maximum time frame in which a student must complete his or her program cannot exceed 150% of the published length of the program. All credit and clock hours attempted are used towards the maximum time frame allowance regardless of whether the student received financial aid during the time frame.

Academic Progress Status

Once grades are confirmed at the end of each payment period, Financial Aid SAP Status will be updated for the next payment period. Students will be assigned a new status based on the results:

SAP Status

Academic ProgressStatusResult
Meeting Completion Rate & Minimum GPAEligibleEligible
1st FailureWarningProvisional Eligibility
2nd Consecutive FailureDeniedNot Eligible

Warning and Reinstatement Procedures

In the event that a student fails to meet any of the above criteria for a specified period, the student will be placed on Financial Aid Warning status for one payment period. A student in this category may receive financial aid for the warning period. However, by the end of the warning period, the student must meet the stated minimum grade and completion requirements as defined in the above chart in order to continue receiving additional financial aid.

If a student fails to meet one or more of the requirements by the end of the warning period, the student will no longer be making satisfactory academic progress and will be ineligible for further federal financial aid.

Students terminated from receiving financial aid can re-establish eligibility by successfully completing the required number of hours and by attaining the overall required cumulative grade average/percentage by the end of the next period. Withdrawal from AC has no effect on the student’s SAP upon re-entry.

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